Requirements for Recording Documents
Name must be typed or printed below the signature line.
Corporate name must be typed at signature for indexing.
Must have the original document.
Must be acknowledged and notarized.
Deeds conveying property must include a transfer tax form, and pay tax, unless exempt.
Each document must contain the name of a grantor and a grantee.(There are a few document types that require that all names in the document be listed, i.e.affidavits)
For all documents:
First Page $19.00 plus $3.00 surcharge
(State government and municipalities are exempt from surcharge.)
Each additional page $2.00 per page
Names in excess of four to be indexed $1.00 per name. (Please count all grantors, grantees, aka’s, trustees, dba’s, partners and nominees.)
Marginal references $13.00 each after the first one.
For all plans: Mylar with one paper copy $24.00 each
A tax of $2.20 per $500 in value (rounded up) imposed upon the sale, granting or transfer of real estate and any interest therein. The transfer tax is equally divided between the buyer and the seller, unless exempt pursuant to Title 36, §4641-C. An exemption from the transfer tax must be clearly stated on the deed being recorded as well as on the Declaration of Value Form that must accompany the deed. You can go to the Maine Revenue Service Property Tax website www.maine.gov/revenue/propertytax/ which provides information about Real Estate Transfer Tax Declaration forms. Also, a Transfer Tax Table is available to determine the amount of tax you may owe.Type your paragraph here.
For Standard Registry Copy - $1.00 per page
For Certified Copy - $1.00 per page plus a certification fee which varies from county to county
For Plan Copy - $5.00 per page
For Website copy – on all Registry of Deeds websites there will be no charge for the first 500 pages per calendar year. You may have to establish a login. After the first 500 pages have been acquired in the calendar year, the charge thereafter will be $.50 per page. You may have to establish an account, put money on deposit or pay a credit card transaction fee, depending on the county.
County Deeds Plan Recording Requirements
Plan Fees:Original Plan (accompanied by a paper copy) -$24.00.
Names in excess of four to be indexed -$1.00 per name (please count all grantors, grantees, aka's, trustees, dba's, partners, nominees)
Minimum size -12" X 18"
Maximum size -24" X 36"
Materials: Be drawn upon strong linen cloth or polyester film with archival photographic image.
Seals: Be embossed, sealed or both, with the seal of an architect, professional engineer, or registered land surveyor.
Signature: Contain the signature and address of the person who prepared the plan.
Recording Information: Provide a space for recording the county, date, time, plan book and page or file number and register's attest.
Title: Provide a title block containing the name of the plan, the record owner's name andaddress, the location by street and town and the date of the plan.
Must provide a paper copy.